Five Major Components of A Communication Plan
Order ID 53563633773 Type Essay Writer Level Masters Style APA Sources/References 4 Perfect Number of Pages to Order 5-10 Pages
Five Major Components of A Communication Plan
There are five major components of a communication plan
What information is being shared
The target audience for the information
When the information will be shared
The method/form of communication
Who is delivering the message?
A solid communication plan reduces sharing of redundant information
Using the major components ensures the success in sharing urgent information
All members need to be familiar with the communication plan
Why is the communication plan vital for project success?
A communication plan is vital for success because it leads to the team being proactive and in control rather than reactive (Larson & Gray, 2021). This plan also allows for the Project Manager to focus their attention on other matters instead of constantly trying to control how information is shared and making sure the right people receive the message (Larson & Gray, 2021). Having the ability to control the flow of information rather than being in a constant battle with it also helps put the team at ease.
There are many factors when it comes to solid communication, and emotion can play a large role in how things are shared (Nadir, 2022). If the team is constantly frustrated or feels like they are relaying messages to people that do not need the information it can lead to a breakdown in cohesion and lead to other issues in the project (Nadir, 2022). Ultimately a communication plan solves problems/conflicts before they are created because it leads to an efficient and transparent project team (Larson & Gray, 2021).
Communication plans help the team be proactive rather than reactive
Communication plans allow the PM to focus more on the project than good communication
Controlling the flow of information reduces issues in communication
We must curb our emotions during communication
Who is the most important person or group on the communication plan and why?
The most important group in the communication plan is the customer, followed closely by senior management. A communication plan is a great way to identify who should be communicated with, and when (Larson & Gray, 2021). This plan is used throughout the cycle of the project and is an effective way to pass information at all stages, however, the updates given to the customer, and the status given to management are critical.
If your project has been delayed the customer must know this information, whereas if not all team members are aware, it may not affect their work. At the end of the day, senior management holds the power to make large decisions regarding the project and even your job, which is why they are also important receivers of the communication plan. It is not just the message that needs to be relayed, but how it is delivered (Nadir, 2022). The way you interact with important members of the communication plan can also determine how the message is received (Nadir, 2022).
The customer and senior management are the most important people in the communication plan
The communication plan identifies who should be communicated with and when
The means of transmitting the message and all social cues affect how the message is received
Communication plans may need to be updated
The Non-Profit Organization One World Essay
Matariki in Toledo Discussion
Hypothetical Scenario: The non-profit organization One World, One Community, a non-profit promoting the introduction of lessor known cultural festivals and holiday celebrations throughout the United States, has selected the University of the Cumberlands to provide project management services to plan some of its events for the years 2022/2023. The University has approached your group to identify and potentially project manage one of these events.
Your group, if selected, will be provided an initial seed grant of $25,000 to plan the event. However, you will be expected to raise enough funding to put on the event through donations, sponsorships and other fund-raising methods which must be identified within the project charter. All anticipated cost and revenues must be balanced. Your professional project charter will determine whether your project group is selected to continue with this project or not.
Matariki in Toledo, Ohio (266,524)
Justification: Matariki is the traditional Maori New Year marking the beginning of new year. It means cluster of stars known as Pleiades. Ritter Planetarium in Toledo could be a potential location to organise this event and would be a great way to introduce this culture and promote star gazing activities among young kids and local population.
Business case (100 words)
Project risk planning
Identify all assumptions and constraints
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